Submission Guidelines for Final Papers and Posters

For “Guidelines for presentations at the conference site” see THIS PAGE.

Templates and Submission Instructions for E-Proceedings 2019

Manuscripts of all final papers and posters must be submitted using one of the template formats provided here as follows. Formal papers describing workshops should adhere to the rules applicable for final papers connected to talks. Non-academic papers expanding on user session talks should follow the same general format as other final papers, starting with an abstract, followed by the body of the paper and ending with (in these cases, optional) references and bibliography. The body of non-academic papers may be structured freely. A summing up or conclusions section as the final part of the body is desirable in these papers, but not mandatory.

TC41 provides this description in three formats, as Microsoft Word templates (both .docx and .doc versions), as well as in LaTeX2e format, along with the LaTeX2e style file used to format it (tc41.sty) and an ACL bibliography style (acl.bst). Variants for OpenOffice and/or LibreOffice may follow later if demand warrants.
For each of these formats, we provide both a zipped package (containing a document that explains the formatting rules while itself conforming to them, an actual template file, and the respective output of the sample, as a pdf file. For Word, both docx (Word 2007 and newer versions) and doc (Word 97-2003) samples and templates are included.

We strongly recommend the use of these style templates, appropriately tailored for the TC41 Proceedings.

  • Microsoft Word templates and formatting instructions
    • tc41(Word).zip – contains all of the following 5 files
    • docx – in MS-Word 2007 and newer format. This document contains the formatting instructions for preparing a camera-ready version of papers accepted for publication at the TC41 conference. The document itself conforms to its own specifications, and is therefore an example of what your manuscript should look like. Authors are asked to conform to all the directions reported in this document.
    • dotx – template for use in MS-Word 2007 and newer to format your manuscript.
    • doc – in MS-Word 97-2003 format. Otherwise the same as tc41.docx.
    • dot – template for use in MS-Word 97-2003 to format your manuscript.
    • tc41(Word).pdf – output in Portable Document format, of tc41.docx.
  • Templates and formatting instructions for use with LaTex (specifically LaTeX2e)
    • tc41(latex).zip – contains all of the following 4 files
    • tex – in LaTeX2e format. This document contains the formatting instructions for preparing a camera-ready version of papers accepted for publication at the TC41 conference. The document itself conforms to its own specifications, and is therefore an example of what your manuscript should look like. Authors are asked to conform to all the directions reported in this document.
    • sty – style file for use with LaTeX2e to format your manuscript.
    • bst – an ACL bibliography style for use if submitting using LaTeX
    • tc41(latex).pdf – output in Portable Document format, of tc41.tex.

Set of files and templates for OpenOffice and/or LibreOffice (Open Document Format) may follow at a later point in time, if AsLing receives requests for these formats.

Final paper and poster manuscripts should be submitted via the same route that authors submitted abstracts and poster proposals, namely via the START conference submission system. Corresponding author will have received an email referring to these instructions and providing a direct upload link. You can also upload your final manuscripts or final versions of poster papers at:

https://www.softconf.com/j/tc2019/ (requires you to login)

Your submission should be directly accessible via its title in the “Your submission(s)” list.

You do not need to access it via the “Access to submissions using the passcode” route. Should you wish to, nevertheless, please refer to your original submission mails, or the mail in which we confirmed acceptance of your proposal. You may also contact us at submissions@asling.org, allowing 1-2 days to retrieve your passcode.

Select your submission, then chose the menu option which appears:

Final submission: Submit your Final submission.

Please make sure you have used the above links to read the instructions and use the correct format templates or style sheets for your final manuscripts, before you upload the final versions of your paper or poster.

WHAT WILL BE REQUIRED on the Final Submission page, by no later than 21 October 2019

  1. You have the option to edit the Title and Short Abstract that you entered for your original submission.
  2. (Please note that changes to the list of co-authors or, if necessary, to your extended abstract, can only be made by sending these to us at submissions@asling.org and are subject to AsLing approval. Make sure you include TC41, the Submission number, and at least the surname of the corresponding author in the Subject text of your mail. Note too, that the authors names in the paper and in the START system must match.)
  3. You will also be required to upload a file containing the biography text (yours and that of any/all co-authors). You may provide the same file you uploaded for your initial submissions, limiting the text, per author, to a maximum of 500 words.
  4. You may also upload new, revised digital photos of yourself and of your co-author(s), for use on our site as well as in the Authors section of the conference proceedings. If you wish us to use the photo(s) you uploaded for the initial submission, please indicate. In the case of multiple authors, please combine the image files of all authors into an archive file (zip, rar, tar, tgz, tgz2, or similar format).
  5. We ask for an editable version of your final paper/Poster (limited to 5,000 words for all types except Posters for which the limit is 2,000 words; word limits EXCLUDE bibliography and references).
  6. Finally, we ask for a camera-ready PDF file for inclusion in the E-Proceedings.

Final submissions may be edited or corrected up until the submission deadline, 21 October 2019.

Only papers and posters meeting all submission guidelines, submitted by the deadline, for which at least one of the authors has duly registered and paid the registration fee will be included for publishing in the E-Proceedings of the 41st Translating and the Computer Conference Proceedings 2019, which will be published with an ISBN number.

The speakers’ presentations (slides or equivalent), and workshop outlines are due by 11 November. These should be emailed to
submissions@asling.org . Detailed presentation guidelines are available on the Presentations Guidelines page of this site.

Make sure you include TC41, the Submission number, and at least the surname of the corresponding author in the Subject text of this mail. Further instructions on presentations will be posted here by late October 2019.

 

SCHEDULE

The schedule of upcoming milestones for successful authors, speakers and moderators is as follows:

  • 2 September 2019 – deadline for all successful authors to confirm, by registering for the conference, that you wish to present (The presenter or at least one co-author needs to register, to have the talk firmly included in our programme)
  • 30 September 2019 – AsLing needs to receive payment of the registration fee of at least one presenter/author (if registered with a request to be invoiced)
  • 21 October 2019 – full papers (speakers’, moderators’, Posters) to be submitted for inclusion in the e-proceedings
  • 11 November 2019 – presentations (slides) and workshop outlines to be submitted
  • 21-22 November 2019 – TC41 conference takes place in London