Submission Guidelines for Final Papers and Posters
For “Guidelines for presentations at the conference site” see THIS PAGE.
Templates and Submission Instructions for E-Proceedings 2018
Manuscripts of all final papers and posters must be submitted using one of the template formats provided here as follows. Formal papers describing workshops should adhere to the rules applicable for final papers connected to talks. Non-academic papers expanding on user session talks should follow the same general format as other final papers, starting with an abstract, followed by the body of the paper and ending with (in these cases, optional) references and bibliography. The body of non-academic papers may be structured freely. A summing up or conclusions section as the final part of the body is desirable in these papers, but not mandatory.
TC40 provides this description in three formats, as Microsoft Word templates, OpenOffice templates, as well as in LaTeX2e format, along with the LaTeX2e style file used to format it (tc40.sty) and an ACL bibliography style (acl.bst). Variants for LibreOffice may follow later if demand warrants.
For each of these three formats, we provide both a zipped package (containing a document that explains the formatting rules while itself conforming to them, an actual template file, and the respective output of the sample, as a pdf file. For Word, both docx (Word 2007 and newer) and doc (Word 97-2003) samples and templates are included.
We strongly recommend the use of these style templates, appropriately tailored for the TC40 proceedings.
- Microsoft Word templates and formatting instructions
- tc40(Word).zip – contains all of the following 5 files
- docx – in MS-Word 2007 and newer format. This document contains the formatting instructions for preparing a camera-ready version of papers accepted for publication at the TC40 conference. The document itself conforms to its own specifications, and is therefore an example of what your manuscript should look like. Authors are asked to conform to all the directions reported in this document.
- dotx – template for use in MS-Word 2007 and newer to format your manuscript.
- doc – in MS-Word 97-2003 format. Otherwise the same as tc40.docx.
- dot – template for use in MS-Word 97-2003 to format your manuscript.
- tc40(Word).pdf – output in Portable Document format, of tc40.docx.
- OpenOffice (Open Document Format) templates and formatting instructions
- tc40(OpenOffice).zip – contains the following 3 files
- tc40(OpenOffice).odt – in Open Document format (from Open Office 4.1). This document contains the formatting instructions for preparing a camera-ready version of papers accepted for publication at the TC40 conference. The document itself conforms to its own specifications, and is therefore an example of what your manuscript should look like. Authors are asked to conform to all the directions reported in this document.
- tc40(OpenOffice).ott – template for use in Open Office to format your manuscript.
- tc40(OpenOffice).pdf – output in Portable Document format, of tc40(OpenOffice).odt.
A set of files for LibreOffice may follow at a later point in time, if AsLing receives requests that cannot be met using the OpenOffice templates.
- Templates and formatting instructions for use with LaTex (specifically LaTeX2e)
- tc40(latex).zip – contains all of the following 4 files
- tex – in LaTeX2e format. This document contains the formatting instructions for preparing a camera-ready version of papers accepted for publication at the TC40 conference. The document itself conforms to its own specifications, and is therefore an example of what your manuscript should look like. Authors are asked to conform to all the directions reported in this document.
- sty – style file for use with LaTeX2e to format your manuscript.
- bst – an ACL bibliography style for use if submitting using LaTeX
- tc40(Latex).pdf – output in Portable Document format, of tc40.tex.
Final paper and poster manuscripts should be submitted via the same route that authors submitted abstracts and poster proposals, namely via the START conference submission system. Corresponding author will have received an email referring to these instructions and providing a direct upload link. You can also upload your final manuscripts or final versions of poster papers at:
https://www.softconf.com/i/tc2018/ (requires you to login)
Your submission should be directly accessible via its title in the “Your submission(s)” list.
You do not need to access it via the “Access to submissions using the passcode” route. Should you wish to, nevertheless, please refer to your original submission mails, or the mail in which we confirmed acceptance of your proposal. You may also contact us at firstname.lastname@example.org, allowing 1-2 days to retrieve your passcode.
Select your submission, then chose the menu option which appears:
Final submission: Submit your Final submission.
Please make sure you have used the above links to read the instructions and use the correct format templates or style sheets for your final manuscripts, before you upload the final versions of your paper or poster.
WHAT WILL BE REQUIRED on the Final Submission page, by no later than 2 October 2018
- You have the option to edit the Title and Short Abstract that you entered for your original submission.
- (Please note that changes to the list of co-authors or, if necessary, to your extended abstract, can only be made by sending these to us at email@example.com and are subject to AsLing approval. Make sure you include TC40, the Submission number, and at least the surname of the corresponding author in the Subject text of your mail. Note too, that the authors names in the paper and in the START system must match.)
- You will also be required to upload a file containing the biography text (yours and that of any/all co-authors). You may provide the same file you uploaded for your initial submissions, limiting the text, per author, to a maximum of 500 words.
- You may also upload new, revised digital photos of yourself and of your co-author(s), for use on our site as well as in the Authors section of the conference proceedings. If you wish us to use the photo(s) you uploaded for the initial submission, please indicate. In the case of multiple authors, please combine the image files of all authors into an archive file (zip, rar, tar, tgz, tgz2, or similar format).
- We ask for an editable version of your final paper/Poster (limited to 5,000 words for all types except Posters for which the limit is 2,000 words; word limits EXCLUDE bibliography and references).
- Finally, we ask for a camera-ready PDF file for inclusion in the E-Proceedings.
Final submissions may be edited or corrected up until the submission deadline, 2 October 2018.
Only papers and posters meeting all submission guidelines, submitted by the deadline, for which at least one of the authors has duly registered and paid the registration fee will be included for publishing in the E-Proceedings of the 40th Translating and the Computer Conference Proceedings 2018, which will be published with an ISBN number.
The speakers’ presentations (slides or equivalent), and workshop outlines are due by 2 November. These should be emailed to
Make sure you include TC40, the Submission number, and at least the surname of the corresponding author in the Subject text of this mail. Further instructions on presentations will be posted here by mid October 2018.
The schedule of upcoming milestones for successful authors, speakers and moderators is as follows:
- 3 September 2018 – deadline for all successful authors to confirm, by registering for the conference, that you wish to present (The presenter or at least one co-author needs to register, to have the talk firmly included in our programme)
- 2 October 2018 – full papers (speakers’, moderators’, Posters) to be submitted for inclusion in the e-proceedings
- 2 November 2018 – presentations (slides) and workshop outlines to be submitted
- 15-16 November 2018 – TC40 conference takes place in London